Wolters Kluwer continues to closely monitor developments around COVID-19 (coronavirus). Our top priority is to protect the health and safety of our employees, customers, shareholders, and other parties with whom we interact.
Date and venue. We currently intend to hold the Annual General Meeting of Shareholders (AGM) as scheduled on April 23, 2020. Due to the closure of the originally planned venue, shareholders will be notified of the new location once this has been confirmed.
Format. In view of current government guidelines and health risks, Wolters Kluwer strongly encourages its shareholders not to attend in person but to exercise their voting rights by way of electronic or written proxy and to submit their questions relating to the 2020 AGM Agenda in advance by email. Shareholders will be able to follow the AGM remotely via a live audio webcast to be provided on our website www.wolterskluwer.com/investors. In consideration of the wider online audience, the meeting this year will be conducted in English. Due to public health measures currently in place, only the Chairman of the Supervisory Board will be physically present, while the remaining members of the Supervisory Board and the Executive Board will be participating remotely and will be connected and audible on the webcast.
We continue to evaluate the implications of regulations announced by the Dutch government, as well as any potential future measures that may be imposed by the government or recommended by the World Health Organization. We may be required to make further changes, such as limiting the number of attendees to enable social distancing, changing the venue, providing live voting facilities, or even prohibiting physical attendance. Shareholders should check www.wolterskluwer.com/agm regularly for updates.
Electronic or postal voting. As described in the convocation notice, shareholders can grant an electronic proxy including a voting instruction to the Notary, Ms. J. Leemrijse (Allen & Overy) until Thursday, April 16, 2020 at 5.30 PM CET. This is possible via www.abnamro.com/evoting or by using the form for a written proxy that can be sent to ABN AMRO as described in the convocation notice. Please note that your intermediary might stipulate a different deadline. Shareholders are referred to Wolters Kluwer N.V.’s original convocation notice for more details on how to exercise their voting rights.
Shareholder questions. Given the extraordinary circumstances, shareholders are invited to submit their questions in relation to the agenda of this AGM via email to 2020AGM@wolterskluwer.com before 17:30 CET on Monday, April 20, 2020. Shareholders can submit a maximum of five questions and must include their name and their shareholder certificate number which can be obtained from their bank. Wolters Kluwer N.V. intends to answer these questions during the live meeting. Wolters Kluwer N.V. reserves the right to individually respond to a question, if this is deemed appropriate.
Other safety measures. Unfortunately, Wolters Kluwer N.V. considers it necessary to cancel all social gatherings surrounding the meeting, and will not be providing lunch or the opportunity to view and interact with Wolters Kluwer products and employees. The members of the Supervisory Board physically present during the AGM will not be available for social interaction other than at the AGM itself.
Physical attendance. Shareholders who wish to attend in person, must not only register as usual (as explained in the AGM 2020 Convocation Notice) but must also notify 2020AGM@wolterskluwer.com to obtain access to the venue. Shareholders with any symptoms of COVID-19 or contact with COVID-19, should not attend the meeting in person in order to protect the health of others, including Wolters Kluwer employees.